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Guidelines for the Preservation of Digital Heritage

Table of contents

Foreword

13

Introduction

15

 

 

PART I. FUNDAMENTAL MATERIALS. (BACKGROUND)

 

 

Chapter 1. Introduction

21

 

 

Chapter 2. UNESCO Card Project for digital heritage protection

23

Corrected project of the digital heritage Card protection

23

 

 

Chapter 3. Organization of recommendations.

28

3.1 Aim of document

28

3.2 Recipients of recommendations

28

3.3 Content

29

3.4 Programs of limited resources

29

3.4 Analysis of examples

29

 

 

Chapter 4. Terminological remarks

30

4.1 Aim

30

4.2 Terminology

30

 

 

Chapter 5. Summary of rules

31

 

 

PART II. PERSPECTIVES OF PROGRAMME MANAGEMENT.

 

 

Chapter 6. Understanding digital heritage

37

6.1 Aims

37

6.2 Main problems

37

FROM MANAGER PERSPECTIVE

37

6.3 "Heritage" and "Digital Heritage"

37

6.4 Kinds of digital heritage

39

6.5 Continuity of data accessibility

40

PARTICULAR CASES

41

6.6 Stability of internet as a particular risk scenario

41

EXAMPLES

42

SOURCES OF ADDITIONAL INFORMATION

43

 

 

Chapter 7. Understanding of digital information protection rules

44

7.1 Aims

44

7.2 Main problems

44

FROM MANAGER PERSPECTIVE

44

7.3 Digital information protection

44

7.4 Attitude to data protection based on "presentation" concept

44

7.5 Understanding the character of retained materials

45

7.6 Strategies of digital materials protection

46

SOURCES OF ADDITIONAL INFORMATION

47

 

 

Chapter 8. Understanding of digital information protection programmes

48

8.1 Aims

48

8.2 Main problems

48

FROM MANAGER PERSPECTIVE

48

8.3 Chosen concepts

48

8.4 Tasks of comprehensive programmes

49

8.5 Functions of comprehensive programmes

50

8.6 Characteristic of digital heritage protection efficient programme

52

SOURCES OF ADDITIONAL INFORMATION

53

 

 

Chapter 9. Responsibility.

54

9.1 Aims

54

9.2 Main problems

54

FROM MANAGER PERSPECTIVE

54

9.3 Choice of responsibility range for digital heritage protection

54

9.4 Planning of long-term digital heritage protection

57

9.5 Defining practical rules for responsibility

58

9.6 Subjects capable of taking responsibility

58

9.7 Declare for undertaking of obligations

60

SOURCES OF ADDITIONAL INFORMATION

60

 

 

Chapter 10. Digital information protection programmes management.

61

10.1 Aims

61

10.2 Main problems

61

FROM MANAGER PERSPECTIVE

61

10.3 Management need

61

10.4 Problems with programme management

61

10.5 Tasks of programme managers

65

10.6 Tools helpful in digital heritage protection programmes

69

SOURCES OF ADDITIONAL INFORMATION

71

 

 

Chapter 11. Cooperation

72

11.1 Aims

72

11.2 Main problems

72

FROM MANAGER PERSPECTIVE

72

11.3 Need for cooperation

72

11.4 Potential advantages of cooperation

72

11.5 Advantages of a practical realization of cooperation

73

ADDITIONAL INFORMATION SOURCES

76

 

 

PART III. TECHNICAL AND PRACTICAL PERSPECTIVES

 

 

Chapter 12. Choice of protection object.

81

12.1 Aims

81

12.2 Main problems

81

12.3 Terminology

81

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

81

12.4 Choice of protection object

81

12.5 Use of existing concepts

81

12.6 Difficulties connected with digital contents

82

SOLVING PROBLEMS RULES

82

12.7 Considered, consistent and responsible decisions

82

12.8 Criterion selection foundations

83

12.9 Identification of "worth carrier" materials

83

12.10 Caution in evaluating

83

TECHNICAL AND PRACTICAL ASPECTS

83

12.11 Principles in scope of materials worth

83

12.12 Documentation

84

12.13 The role of procedures

84

12.14 Selective or comprehensive choice?

84

12.15 Agreements for data collection

84

12.16 Whole materials collections or representative samples?

84

12.17 Low issues

85

12.18 Selection cycles

85

12.19 Support of selection process

85

PARTICULAR CASES

85

12.20 Choice of important elements and features requiring maintenance

85

RECOMMENDATIONS FOR LIMITED RESOURCES PROGRAMS

87

12.21 Selectivity

87

12.22 Cooperation

87

12.23 First of all the easiest

87

ADDITIONAL INFORMATION SOURCES

87

 

 

Chapter 13. Cooperation with creators

89

13.1 Aims

89

13.2 Main problems

89

13.3 Terminology

89

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

89

13.4 The process of digital heritage birth

89

13.5 Difficulties of relations with creators

90

SOLVING PROBLEMS RULES

90

13.6 Need for cooperation with creators

90

13.7 Meaning of " "cooperation with creators"

90

13.8 Cooperation effectiveness

90

13.9 Advantages

91

TECHNICAL AND PRACTICAL ASPECTS

92

13.10 To see the difference

92

13.11 Attitude to cooperation with creators

92

13.12 Help for the creators

93

PARTICULAR CASES

93

13.13 Dissemination of specification and good practice

94

RECOMMENDATIONS FOR LIMITED RESOURCES PROGRAMS

94

13.14 Load reducing

94

13.15 Division of responsibilities

94

EXAMPLES

95

ADDITIONAL INFORMATION SOURCES

95

 

 

Chapter 14. Taking control: transfer and metadata

98

14.1 Aims

98

14.2 Main problems

98

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

98

14.3 Data transfer in safe places

98

14.4 Legal problems

98

14.5 Taking control

99

SOLVING PROBLEMS RULES

99

14.6 Previous practices conclusions

99

14.7 Two attitudes to data transfer

99

14.8 Formats and standards control

99

14.9 Control through the identification

99

14.10 Control through the description

100

14.11 Metadata as a source of information

100

14.12 Attitude to metadata based on standards

101

TECHNICAL AND PRACTICAL ASPECTS

101

14.13 Initiating of data transfer

101

14.14 Choice of data carrier and file formats

102

14.15 Data transfer strategies

102

14.16 Quality control

103

14.17 Files identification

103

14.18 Metadata protection

104

14.19 Preparing archival sets for conservation

104

PARTICULAR CASES

105

14.20 Protective metadata

105

RECOMMENDATIONS FOR LIMITED RESOURCES PROGRAMS

107

14.21 Transfer

107

14.22 Metadata

107

EXAMPLES

107

14.23 Example 1

107

14.24 Example 2

108

ADDITIONAL INFORMATION SOURCES

108

 

 

Chapter 15. Legal management

111

15.1 Aims

111

15.2 Main problems

111

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

111

15.3 Digital heritage and the law

111

15.4 Diversity of law and expectations

111

15.5 Basic laws, which determine the take-up of protection activities

112

15.6 Problems

112

SOLVING PROBLEMS RULES

112

15.7 Knowledge of conditions

112

15.8 Popularization of programme aims

113

15.9 Finding a practical solution

113

TECHNICAL AND PRACTICAL ASPECTS

113

15.10 Legal solutions

113

15.11 Standard activities

114

15.12 Negotiation of conditions to access

114

15.13 Legal management

115

RECOMMENDATIONS FOR LIMITED RESOURCES PROGRAMS

115

15.14 Effectiveness of solutions

115

EXAMPLES

116

15.15 Example 1

116

15.17 Example 2

116

ADDITIONAL INFORMATION SOURCES

116

 

 

Chapter 16. Legal protection

118

16.1 Aims

118

16.2 Main problems

118

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

118

16.3 Data preservation and protection

118

16.4 Authentication

118

16.5 Authentication threat

119

16.6 Threat to integrity of data

119

RULES FOR SOLVING PROBLEMS

120

16.7 Degree of materials authentication

120

16.8 Data protection role

120

16.9 Documentation role

120

16.10 Responsibility for authentication preservation

120

16.11 Data protection strategies

121

TECHNICAL AND PRACTICAL ASPECTS

121

16.12 Use of external services

121

16.13 Practical aspects of data protection strategies

121

16.12 Risk management

125

RECOMMENDATIONS FOR LIMITED RESOURCES PROGRAMMES

126

16.13 The most important responsibilities

126

16.14 Set priorities

126

EXAMPLES

126

16.15 Example 1

126

16.16 Example 2

126

ADDITIONAL INFORMATION SOURCES

127

 

 

Chapter 17. Accessibility preservation

128

17.1 Aims

128

17.2 Main problems

128

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

.128

17.3 "Access paths" planning

128

17.4 Temporal horizons of protection

128

17.5 Acceptable waste level definitions

129

RULES FOR SOLVING PROBLEMS

129

17.6 Programme responsibility

129

17.7 Choice of materials which are worth preserving

129

17.8 Choice of materials which have to be preserved

129

17.9 Connection between data and software

130

17.10 Choice of suitable strategies

130

17.11 Current attitudes and principles

131

17.12 Essential support for protection strategy

131

17.13 Planning of emergency data recovery

132

TECHNICAL AND PRACTICAL ASPECTS

132

17.14 Introduction

132

17.15 "Investment" strategies

132

17.16 Short-term strategies

140

17.17 Medium-term and long-term strategies

147

17.18 Alternative strategies

151

17.19 Connected strategies

154

RECOMMENDATIONS FOR LIMITED RESOURCES PROGRAMMES

154

17.20 Choice of cheaper options

154

EXAMPLES

155

17.21 Examples of strategies choice for different data types

155

ADDITIONAL INFORMATION SOURCES

155

 

 

Chapter 18. Proposals for initial activities

157

18.1 Aims

157

18.2 Main problems

157

THE MOST IMPORTANT ADMINISTRATIVE PROBLEMS

157

18.1 Examples of initial activities

157

SCRIPTS EXAMPLES

158

18.3 Script l

158

18.4 Script 2

159

18.5 Script 3

159

18.6 Script 4

160

18.7 Script 5

160

18.8 Script 6

161

MINIMUM PROGRAMMES

161

 

 

PART IV. ADDITIONAL INFORMATION

 

 

Chapter 19. Dictionary of terms

167

19.1 Aim

167

19.2 Terms

167

 

 

Chapter 20. Bibliography and supplementary sources

171

20.1 Aims

171

20.2 Content

171

20.3 Actual information sources

171

20.4 Universal character sources

173

20.5 Dissemination of digital materials protection

175

20.6 Library publicized materials protection

175

20.7 Protection of registers (archives) content

179

20.8 Protection of audiovisual materials

181

20.9 Protection of data collection

182

20.10 Protection of digital works of art

183

20.11 Protection of e-mail messages

183

20.12 Protection of collections of electronic printouts

184

20.13 Protection of physical record of digital materials

184

20.14 Conservation of information on digital form

185

20.15 Legislative and voluntary deposit

186

20.16 Metadata

187

20.17 Standards

187

20.18 Interesting tools

188

 

 

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Last modified: 05-01-2005   All rights reserved by ICIMSS ©  Contact

Translated by El┐bieta M▒twicka